How is your personal information collected?
We will collect your personal data as necessary to process your application. This personal data will include (but is not limited to): your name, address and previous addresses, date of birth, employment history, education and qualifications, referees and memberships of professional bodies and/or other relevant certificiates held with external bodies as required for the job applied. This information may be collected from a number of sources, including your CV, cover letter, interview notes, correspondence and any other documents generated during the recruitment process. It may also be collected from third parties such as recruitment agents, background check providers, credit reference agencies and referees.
We may also collect, store and use the following “special categories” of more sensitive personal information:
- Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
- Information about your health, including any medical condition, health and sickness records.
- Information about criminal convictions and offences.
The purpose of processing your personal data is to allow us to consider your job application as part of our recruitment process. In the event that your application is successful, this data may also be retained and processed for the purpose of our ongoing contractual relationship (further information on this processing will be provided to you as needed). The information which you provide may also be used to assess your suitability for employment as part of our background vetting procedure.
If you choose not to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history) or object to a particular type of processing, we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
How do we keep your information safe?
Documents containing your personal data will be accessed and stored by our employees for the purposes of the recruitment and selection process. In all cases, we take appropriate steps to ensure that the documents are stored securely (whether in hardcopy or softcopy) and that access is restricted only to those employees with a legitimate purpose. Personal data will not be transferred or shared with third party organisations, apart from those providing background checks.
If your application is successful, any information which you have provided during the recruitment process will be retained only if it is relevant to the ongoing relationship. Full details of how we process personal data during the contractual relationship will be provided in due course as needed.
In the event that your application is unsuccessful any information which you have provided during the recruitment process will be retained for a maximum period of 12 months to address with any queries or issues relating to your application, following which it will be destroyed.
Accuracy of information
It is essential that the information you provide throughout the recruitment process is honest, accurate and not misleading. In the event that a discrepancy is discovered during the conduct of the background checks, an applicant will usually be given the opportunity to provide an explanation. However, all applicants should note that, should such explanation be unsatisfactory, or if we otherwise determine (in our absolute discretion) that the results of the background checks are a cause for concern, this could lead to any offer of a contract to provide services being withdrawn or, where the contract has commenced, the immediate termination of the contract. In line with the above, all offers of a contract to provide services made by us are expressly conditional upon a satisfactory background check being completed in relation to each applicant.